Contact Ashley Stanfill Events
Share the event details you know. You do not need a finished plan to start.
Tell ASE what you are planning, where it will happen, when it needs to occur, and which responsibilities your team wants to hand off.
A date or date range is enough if the final schedule is not set.
You can contact ASE before the venue, vendors, or budget are finalized.
Existing plans, proposals, BEOs, or vendor lists can be reviewed after the first inquiry.
The short form starts the conversation. Qualification happens through follow-up.
What to include
Six details give ASE enough context to begin.
Do not delay the inquiry because every answer is not final. Use estimates where necessary and explain what is still changing.
Event type
Grand opening, conference, meeting, retreat, launch, employee program, reception, trade-show event, or another corporate assignment.
Location
City and venue if known. Include whether the event is at an operating business, hotel, conference venue, outdoor site, or a location still being selected.
Timing
Event date, date range, or internal deadline. Mention setup days, rehearsals, travel, or multiple program segments when known.
Expected attendance
A current estimate is sufficient. Note separate audiences such as employees, VIPs, customers, officials, sponsors, or the public.
Current status
Share what is confirmed: venue, budget, vendors, agenda, guest list, approvals, or an RFP. Also identify what remains undecided.
Where you need help
Explain whether you need full planning, vendor coordination, registration, a partial takeover, onsite leadership, or help structuring the assignment.
Request planning support
Start with a short event overview.
Use the form below to share what you know. You can provide additional documents, vendor information, budgets, or internal requirements after the first review.
What happens next
Richard handles the first response and keeps the business process moving.
As ASE's Business Manager, Richard Troutner handles client inquiries, marketing, proposal and scope coordination, follow-up, commercial communication, and day-to-day operations. ASE then uses the inquiry to determine which questions matter most for your event and whether the requested timeline and scope can be supported.
ASE reviews the assignment
The event type, location, timing, current planning status, and requested responsibilities are reviewed together.
You receive focused questions
Follow-up centers on the decisions that affect scope, availability, budget structure, travel, vendors, and onsite coverage.
The next step is defined
Depending on the assignment, the next step may be a scoping conversation, document review, proposal, or a recommendation for a narrower service.
Review the closest service before submitting
Use these pages when you need more detail about a specific planning problem.
Corporate Event Planning
Full-service planning, partial takeovers, budget structure, internal approvals, and execution.
Grand Openings
Ribbon cuttings, business launches, reopenings, VIP programs, tours, and community events.
Conferences
Registration, speakers, sessions, sponsors, venue details, AV, catering, and attendance strategy.
Onsite Coordination
Vendor arrivals, setup checks, timing, guest movement, escalation, and breakdown.
Corporate Event Proof
See the planning approach used for the Mercedes-Benz of Bellingham grand opening.
About ASE
Review Ashley Stanfill's full bio, resume highlights, Event Planner credential, luxury hospitality background, and Richard Troutner's business-management role.
Questions you may be asking
Questions you may be asking
Get clear on the scope, responsibilities, and the most practical next step.
How much information do I need before contacting ASE?
You do not need a completed plan. Share the event type, city, date or date range, expected attendance, venue status, and the areas creating the most pressure. ASE can ask focused follow-up questions after reviewing it.
Can I contact ASE before the venue or budget is finalized?
Yes. Early planning support can be useful when you need to compare venue requirements, clarify cost categories, build an approval path, or determine which responsibilities should stay internal.
Can ASE take over an event that is already partially planned?
Yes. Explain what is confirmed, what is still open, which vendors are involved, and when your internal deadlines occur. ASE can assess whether you need partial planning, a planning reset, or onsite coordination.
What happens after I submit the form?
ASE reviews the information, identifies the most important follow-up questions, and recommends a practical next step. That may be a scoping conversation, a request for existing event documents, or guidance on the appropriate level of support.